1. Introduction
Habitat for Humanity Zambia (HFHZ) is a locally registered non-governmental organization established in 1984. The organization operates in Lusaka, Central, and Copperbelt Provinces, focusing on addressing shelter challenges and related issues such as water, sanitation, and hygiene (WASH) for vulnerable households in peri-urban communities.
Under the project titled “Scaling Up Access to Improved WASH Services Through Community-Driven Models in Makululu and Katondo Informal Settlements,” HFHZ intends to upgrade two (2) existing boreholes from hand pump systems to solar-powered submersible systems. The project also includes the supply and installation of 10,000-litre water storage tanks, civil works, and reticulation systems in Makululu Settlement, Kabwe District.
HFHZ adopts a community-driven approach that actively involves local authorities, community members, and leadership throughout the project lifecycle—from planning and implementation to monitoring and completion. This approach ensures quality delivery, sustainability, and stakeholder ownership.
2. Scope of Works
The assignment covers the upgrade of two (2) boreholes and associated infrastructure works, including:
Removal of existing hand pumps
Supply and installation of submersible pumps and associated accessories
Installation of tank stands and 10,000-litre water storage tanks
Installation of solar panels and related electrical components
Construction of civil works, including:
Water kiosk
Bucket platforms
Soak pits
Stand tap aprons
Pipe reticulation and plumbing works
Fencing of the tank stand area
3. Location
The works will be carried out in:
Makululu Settlement (Road 1 Common Grounds and Road 7 Borehole Site), Kabwe District
4. Bidders must submit the following mandatory documents:
- Signed cover letter and financial offer
- Valid National Council for Construction (NCC) Certificate (Category B or C)
- Valid Zambia Public Procurement Authority (ZPPA) Registration Certificate
- PACRA Registration Certificate
- Valid Workers’ Compensation Fund Control Board Certificate
- Valid Tax Clearance Certificate
- Valid WARMA Engineers and Contructors registration or License
- Valid EIZ/ERB Registration License
- Company profile indicating a physical address
- Three (3) most recent stamped bank statements (last three months)
- Method Statement outlining the implementation approach
- Project duration and Gantt chart
5. Personnel, Experience, and Equipment
Bidders must demonstrate the availability of qualified personnel:
Registered EIZ Water Engineer, Civil Engineer, or related qualification (Diploma/Degree), with at least 2 years’ experience (attach CV, qualifications, and valid membership Card)
Plumber with at least 3 years’ experience (attach CV and qualifications)
Solar Electrician with at least 3 years’ experience (attach CV and qualifications)
Bricklayer with at least 3 years’ experience (attach CV and qualifications)
6. Experience:
Proof of similar completed projects (completion certificates, award letters, or purchase orders)
7. Equipment:
Light truck
Poker vibrator
Pump testing kit (depth meter mandatory)
Note: Proof of ownership or a valid signed lease agreement must be provided for all equipment.
8. Site Visit
Bidders are encouraged to visit the project sites to familiarize themselves with site conditions. All costs associated with the site visit shall be borne by the bidder.
9. Bid Submission Requirements
All bids must:
Be addressed to the Chairperson, Procurement Committee
Be submitted in a sealed envelope
Include a non-returnable USB flash drive containing soft copies of all documents
Be deposited in the Tender Box at:
Habitat for Humanity Zambia National Office
Plot 488A, Twin Palms Road
Kabulonga, Lusaka
Each envelope must contain only one bid and be clearly marked:
“Upgrade of Two (2) Boreholes to Solar Submersible Systems, Supply and Installation of 10,000L Tank – Makululu (Road 1 and Road 7), Kabwe District – Lot 5”
10. Submission Deadline and Bid Opening
Submission Deadline: Tuesday, 12th May 2026 at 10:00 AM
Bid Opening: Tuesday, 12th May 2026 at 10:30 AM
Venue: HFHZ National Office, Lusaka
All bids must be priced in Zambian Kwacha (ZMW) and must include all applicable taxes. Non-compliant bids will be automatically disqualified.
Important:
Bidders must ensure proper completion of submission registers and correct signing of documents. Non-compliance will result in disqualification.
11. Contract Award and Signing
The successful bidder will be issued a Contract Agreement for review and signing upon notification of award.
12. Project Duration
The project is expected to be completed within three (3) months from the date of contract signing.
13. Access to Full ToRs and Drawings
Detailed Terms of Reference, Bills of Quantities, and technical drawings can be requested via:
Procurement@habitatzam.org.zm
14. Disclaimer
Habitat for Humanity Zambia reserves the right to accept or reject any bid and is not bound to accept the lowest or any submission.
