Xero Accounting & Admin Consultant

Company: Smoothicency Trading Location: Hybrid (Lusaka, Zambia — in the office twice a week) Job Type: Consultant (working across multiple accounts/entities)

About the Role

Smoothicency Trading is a consultancy company providing accounting and admin support to a range of different clients. We are looking for a detail-oriented Accounting & Admin Consultant to look after the books and accounting in Xero for multiple client accounts, alongside broader finance and operations support. The successful candidate will manage day-to-day bookkeeping in Xero, assist with reconciliations, and provide general administrative and operational support across the businesses they are assigned to.

Key Responsibilities

Administration & Coordination

• First point of contact for the office
• HR relations
• Meeting overviews on weekly actions
• Assisting management on daily requests
• Team meetings — management of employees and their duties

Accounting & Finance

• Xero account management — data entry of all account-related tasks
• Petty cash and bank management
• General office management and filing
• Importation process — from imports to deliveries
• Chasing of payments and managing credits
• Company policies and statutory returns — VAT/NAPSA/PAYE/NHIMA
• Logistics management
• Expenses management

Operations Oversight

• Team management (sales, installation, and servicing)
• Project management and feedback

Requirements

• Working knowledge of Xero (required); experience with Erply a plus
• Diploma or Degree in Accounting, Finance, Business Administration, or related field
• 1–3 years' experience in a similar bookkeeping/admin role
• Proficient in Google Workspace (Docs, Sheets, Drive) and/or MS Word/Excel
• Strong attention to detail and organizational skills
• Good communication skills, both written and verbal
• Ability to work independently and manage multiple priorities
• Prior experience in energy, trading, or distribution sector is an advantage

What We Offer

• Competitive salary based on experience
• Opportunity to grow within a fast-moving energy company
• Hands-on exposure across finance, operations, and admin functions