Personal Assistant to the CEO

Personal Assistant Jobs in Ndola at Zambia International Trade Fair Trust (ZITFT) The Zambia International Trade Fair Trust (ZITFT), a prominent organisation dedicated to promoting trade, investment, and economic growth through exhibitions and related activities, is seeking qualified and experienced candidates for the role of Personal Assistant to the Chief Executive Officer.

This opportunity is ideal for professionals looking for personal assistant jobs in Ndola who are highly organised and committed to providing exceptional executive support.

About the Role:

• Personal Assistant to the CEO As the Personal Assistant to the CEO, you will play a critical role in ensuring the smooth operation of the CEO’s office.
• Your responsibilities will include managing schedules, coordinating communications, maintaining confidential records, and supporting the CEO in all administrative and executive functions.
• This full-time position is based in Ndola, Copperbelt, Zambia.
• Key Responsibilities for Personal Assistant Jobs in Ndola Provide comprehensive secretarial and administrative support to the Chief Executive Officer.
• Manage the CEO’s diary, appointments, meetings, travel arrangements, and official engagements.
• Prepare correspondence, reports, presentations, speeches, minutes, and briefing materials.
• Receive and professionally direct visitors, clients, government officials, and other stakeholders.
• Handle incoming and outgoing correspondence, maintaining accurate filing and records management systems.
• Coordinate meetings, conferences, and video/audio conferencing arrangements.
• Draft official correspondence to government institutions, stakeholders, and external agencies.
• Ensure strict confidentiality of all official documents and information within the CEO’s office.
• Coordinate emergency communications and provide administrative support during urgent situations.
• Monitor office supplies and promote cost-effective use of resources.
• Maintain effective communication between the CEO and internal and external stakeholders.
• Perform any other duties assigned by the Chief Executive Officer.
• Qualifications and Experience Full Grade Twelve (12) School Certificate.
• Diploma in Secretarial Studies, Office Administration, or an equivalent qualification.
• At least five (5) years of proven experience providing executive or secretarial support to senior management or executive leadership.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organisational, planning, and time management abilities.
• High level of integrity, discretion, and ability to maintain confidentiality.
• Ability to work effectively under pressure, prioritise multiple tasks, and meet tight deadlines.
• Excellent interpersonal, analytical, and problem-solving skills.
• Self-motivated, detail-oriented, and capable of working with minimal supervision.

How to Apply Interested candidates are invited to submit the following:

A detailed application letter Curriculum Vitae Certified copies of academic and professional qualifications Contact details of three (3) traceable referees Applications should be addressed to:

• Human Resource Zambia International Trade Fair Trust P.O.
• Box 71058 Ndola, Zambia Alternatively, applications can be sent via email to: Apply Now Please note that only shortlisted candidates will be contacted.
• The Zambia International Trade Fair Trust is an Equal Opportunity Employer.
• Important Dates and Job Details Location Ndola, Copperbelt, Zambia Job Type Full Time Job Category Administration Application Closing Date 2nd October 2026