Job Purpose:
To assist in the sourcing, purchasing, receiving, and tracking of parts, materials, and supplies to ensure smooth operational and production flow at optimal cost and quality
Key Responsibilities:
1. Procurement Support:
Assist in sourcing and ordering parts, tools, and materials
Request and compare supplier quotations
Prepare purchase orders (POs) and follow up on approvals
Communicate with suppliers regarding pricing, lead times, and delivery status
2. Inventory & Stock Control:
Monitor stock levels and report shortages
Assist with stock counts and cycle counts
Update inventory management systems accurately
Track incoming and outgoing parts
3. Supplier Coordination:
Maintain supplier databases and records
Follow up on overdue or delayed deliveries
Resolve basic supply discrepancies (wrong items, damaged goods, etc.)
4. Receiving & Documentation:
Assist in receiving deliveries and checking goods against invoices/POs
Capture delivery notes and invoices into the system
Ensure proper filing of procurement documents
5. Administrative Support:
Maintain procurement and inventory records
Assist procurement officers or buyers with reporting
Prepare basic reports on stock usage and orders
