Bookkeeper / Senior Billing Administrator GP

What you’ll be doing

• Maintain a documented system of policies, procedures, and controls for the day-to-day functions of the Billing Department.
• Manage the complete monthly recurring and ad-hoc billing process, ensuring:
  • Completeness – All services rendered are invoiced.
  • Accuracy – Billing is processed in accordance with client Service Level Agreements (SLAs).
  • Timeliness – Monthly billing deadlines are consistently achieved.
  • Correct Classification – Revenue is accurately allocated between recurring, ad-hoc, divisions, and branch splits.
• Open and maintain new client accounts accurately within company systems.
• Ensure client discounts are applied in accordance with approved customer agreements.
• Ensure invoices are issued and distributed to clients accurately and within agreed deadlines.
• Manage client billing queries and escalations while providing professional and timely communication.
• Prepare and maintain monthly reports and reconciliations, including:
  • Revenue Analysis.
  • Monthly recurring billing updates.
  • Billing reconciliations and financial reporting.
• Process approved credit notes accurately and in accordance with company procedures.
• Provide support to the finance and billing team during peak operational periods.
• Maintain an organised accounting and billing filing system to ensure compliance and audit readiness.
• Perform additional finance and administrative duties as delegated by the Finance Executive or Financial Manager.

• A qualification in Accounting, Bookkeeping, or a related financial field (minimum bookkeeping qualification required).
• Minimum 5 years' relevant experience in bookkeeping, billing administration, or a similar accounting environment.
• Proven experience managing high-volume recurring and ad-hoc billing processes.
• Strong understanding of bookkeeping principles, invoicing, reconciliations, revenue reporting, and financial controls.
• Excellent Microsoft Office skills, particularly Microsoft Excel.
• Exceptional attention to detail with a high level of accuracy.
• Strong organisational, planning, prioritisation, and time management skills.
• Excellent communication and interpersonal skills with the ability to engage professionally with clients and internal stakeholders.
• Ability to work independently while managing multiple priorities and meeting strict monthly deadlines.
• A proactive, solutions-driven attitude with a strong sense of ownership and accountability.

• Permanent position.
• Competitive salary of approximately R25 000 per month, based on experience and qualifications.
• Employer Provident Fund.
• Opportunity to play a key role within a well-established finance team.
• Exposure to a large-scale, high-volume billing environment.
• A collaborative workplace that values accountability, initiative, and continuous improvement.

• This role is responsible for processing approximately 65% of the company's Security Division billing, including all Asset Protection revenue (excluding MPU) and all Technical revenue.
• Accuracy, confidentiality, and meeting strict monthly billing deadlines are critical to success in this position.
• The successful candidate must be comfortable working in a fast-paced environment with high transaction volumes while maintaining exceptional attention to detail.
• The selection process will include interviews, reference checks, qualification verification, and other pre-employment screening where applicable.